Penobscot Valley Branch of AAUW

Sample Master List Planning Document

Each Leadership Team (LT) Meeting Agenda
followed by Each MEMBERSHIP Meeting Agenda

The Leadership Team (LT) is made up of the following members:
Treasurer, Secretary, Membership Vice President, EF/LAF Chair, Newsletter Editor, Diversity Chair, Public Policy Chair, International Relations Chair,  and a Liaison for Communications for National and State.  

The positions of President and Program Vice President are not assigned to any one individual, but rotate among  LT members.   During the time a LT member fills the position, she is called "CONVENER."

LT Meeting prior to September meeting:

President - Jane Doe
Date - September 12, 2002
Location - Jane's home
Time - 6:45 p.m.

    Agenda Items to be included: (CONVENER adds items as needed)

Review projects to include on volunteer sign-up lists to pass around at membership meeting.
Set newsletter deadlines for year.
Report on summer activities.
Decide who will recruit any unfilled LT positions.
Decide on details of this year’s membership program booklet.
Discuss dissemination of programs information for year.
Discuss unfinished business or new business not listed.
Recap plans for September Membership meeting.

September Membership Meeting

Date - September 19, 2002
Location - Orono Library
Time - 7 p.m.
Program - Orono High School's
    Mentoring Program
Budget - $50
Triad Team
     Ann Smith
     Jane Brown
     Sue White

     Agenda items to be included: (CONVENER adds items as needed)

Pass sign-up sheets for helping on projects.
Report on summer activities.
Introduce new LT.
Distribute membership directories, or updates.
Distribute program information for year.
Reports on AAUW Association Convention (odd numbered years).
Report on IFUW Convention.
Treasurer asks for outstanding dues.
Ask if next LT has any announcements.
Ask for “Other business”.
Announce next meeting, both LT and actual Membership meetings.

 

 

 

LT Meeting prior to October meeting

President - Sally Black
Date - October 11, 2002
Location - Sally's home
Time - 6:45 p.m.

    Agenda Items to be included: (CONVENER adds items as needed)

Confirm who will do December Cookie Sale.
Decide if we will host AAUW of Maine Fall Workshop luncheon. Who will chair?  Who will notify State President?
Decide who will distribute/promote book award/ scholarship applications.
Decide who will review non-traditional award and scholarship applications.
Decide when to present non-traditional awards (3 at $200.) (Scholarships are presented in May.)
Discuss dissemination of programs information for year.
Discuss unfinished business or new business not listed.
Recap plans for October Membership meeting.

October Membership Meeting

Date - October 18, 2002
Location - Page Museum
Time - 7 p.m.
Program - Reviving and
   Maintaining Maine Indian
   Basketry
Budget - $ 50
Triad Team  
   Patty Purple
   Rhonda Red
   Gloria Green

    Agenda items to be included:  (CONVENER adds items as needed)

Pass sign-up sheets for helping on projects.
Ask if next LT has any announcements.
Ask for “Other business”.
Announce next meeting, both LT and actual Membership meetings.

 

 At the May marathon planning session, functioning as a group, the outgoing and incoming LT members prepare agendas like those shown above for each MEMBERSHIP meeting for the entire year.   Agenda items include topics such as when budget is presented, budget publication in the newsletter, nominating committee reports, election of officers, installation of officers, scholarship presentations , etc. 

At the May marathon planning session, the LT members also decide program themes for the coming year and who will function as CONVENER at each LT meeting and coordinate the MEMBERSHIP meeting which follows.

Return to Leadership Team Governance Introduction
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